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Frequently Asked Questions

What is sharing in Smartsheet?

Sharing is at the core of Smartsheet and ensures that internal and external stakeholders can see the latest information, updated by the right people, at the right time. You can share your entire sheet, or just part of it, and set different permission levels to control what each shared user can do.

How do I invite collaborators to a Smartsheet?

When using the link, you'll be prompted to log in to Smartsheet (if you aren't already logged in) in order to access the sheet. In the Invite Collaborators box at the top, type the email addresses of the people or groups you want to share the item with. Separate multiple email addresses with a comma or semicolon. Select a Permissions level.

How do I send a Smartsheet as an attachment?

Send as Attachment: If you want to share a static Excel or PDF file of a Smartsheet item, you can email it as an attachment using the Send as Attachment feature. You can also email specific row data to other people which can be useful if they want information about a specific task or group of rows in a large sheet.

How do I use the secure sheet link?

TIP: All shared collaborators can use the secure sheet link to open it directly—consider bookmarking the link for quick access to the item. When using the link, you'll be prompted to log in to Smartsheet (if you aren't already logged in) in order to access the sheet.


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